Receive the shipment. Know every container.

Run raw-material receipt, sampling and release workflows in Seal. Keep the supplier, lot, physical containers, laboratory evidence and use decision connected through to dispensing.

Explore this workflow

Twelve containers. Two unresolved questions.

In this illustrative receipt, ten containers have the required identity evidence. C-11 has no linked result; C-12 has a recorded damaged seal. The receipt remains on hold—not ten containers automatically released.

Receipt RM-120 / 12 containers

Receipt on hold

10 with identity evidence1 result missing1 damaged seal

Identity evidence missing

RM-120-S

Container: C-11
Required evidence: Identity result
Linked result: None in snapshot
Sample reference: S-120-11

The example plan includes C-11, but this snapshot contains no linked identity result for that container. A missing result is not a failed result, and a neighbouring container’s result does not fill the gap.

What follows

Reconcile S-120-11 with the laboratory record. Determine whether evidence is pending, missing or linked incorrectly before deciding the next sampling or testing action.

Run the work in Seal.

Receive and identify.

Match the shipment to the expected material, manufacturer and lot. Record each physical container, its condition and quarantine location.

Sample and test.

Execute the approved sampling plan. Keep sample identity, custody, methods and results linked to the actual received population.

Review and make available.

Resolve evidence gaps and exceptions through the authorised workflow. Keep the use decision, status labels and inventory state consistent.

The supplier CoA looks fine. Can this receipt go to dispensing?

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The CoA alone doesn’t resolve these two exceptions. C-11 lacks the identity evidence required by this example plan, and C-12 has seal damage awaiting assessment. The receipt is still on hold.

Prepare the review for QC and receiving.

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I’ve separated the missing evidence from the physical-condition assessment. The review preserves the container identities and leaves the scope of any release to the authorised decision.

RM-120 / receipt review

Draft

Reconcile C-11’s identity evidence and assess C-12’s seal damage before a use decision.

QC analyst

Trace S-120-11 through sample receipt and testing. Link the existing result if appropriate, or document what work remains under the approved plan.

Receiving and Quality

Assess C-12’s recorded condition and the scope of the exception. Retain the original observation and any supplier follow-up.

Authorised material reviewer

Review all applicable criteria, including supplier evidence and open exceptions. Record the decision and exact container scope; do not infer release from the ten linked results.

From the receiving dock to the dispense.

The supplier is not the manufacturer.

Match the material, grade, manufacturer site and supplier relationship the purchase actually requires.

Keep qualification scope, specification version, required certificates and transport conditions with the expected receipt. A familiar supplier name should not obscure a different manufacturer, site or material grade. Agree which system owns purchasing, qualification and the material definition.

Sampling follows the received population.

Resolve the approved plan against the containers that actually arrived.

Record container selection, sampling location, quantity, tools, resealing and custody. Preserve the contributing containers for composite samples. Sampling and identity-test coverage depend on the approved strategy; the twelve-container illustration is not a universal sampling rule.

Certificates and site results have different sources.

Keep supplier claims distinguishable from your laboratory’s evidence.

Reconcile the CoA to the material, manufacturer lot, specification, units and methods. Preserve imported values and extraction review. Connect the site’s samples and approved results without treating a supplier certificate as an automatic release or silently replacing an unresolved test.

Eligibility follows the container into use.

Carry the authorised status, expiry or retest condition and remaining quantity into storage and dispensing.

Record physical movement separately from a status change. Retain partial receipts, splits, returns and rejected containers with their original lot relationships. Agree how holds and release decisions reach inventory, labels and downstream workflows, including reconciliation when an interface fails.

Connected to the surrounding work.

Material inventory Sample management Weigh and dispense

Keep specialised systems where they belong. Agree the source of each record, the permitted actions and the reconciliation at each handoff.

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Before you get started.

The number selected and testing strategy come from your approved, scientifically justified plan and applicable requirements. The example deliberately uses container-level evidence to expose a gap; it does not prescribe a universal test-every-container rule.

Retain container-level status and the exact scope of the authorised decision. Whether a partial release is appropriate depends on the material, evidence and assessment. The example keeps the whole receipt on hold and does not assume that the other containers may be used.

Scope the connection around the source of purchase, receipt, inventory and approved laboratory data. Agree identifiers, permitted actions, status ownership and exception handling. Test the actual interfaces and reconcile differences before relying on them for use eligibility.