qms

Quality Management System

Document. Control. Improve.

Unify document control, training, and quality events into a single, audit-ready platform that your team will actually love.

The audit that found nothing wrong.

An FDA auditor points to a deviation from six months ago: "Show me what happened here."

You pull up DEV-2024-047. The screen shows the batch step where it occurred, the equipment status at that moment, the operator's training record, and the investigation trail. The auditor clicks through to the CAPA. It closed three months ago after effectiveness verification—zero recurrence in the following 50 batches, data attached.

The auditor moves on. No finding. No 483. This is what control looks like when you can prove it.

The documentation problem

Traditional QMS Paradigm

Deviations in one system. Training records in another. Batch records in a third. To answer "was this operator trained when they executed this step during this deviation," someone assembles evidence from three sources. The answer arrives in hours, if the data exists at all.

This is how minor deviations become 483 observations. Not because of bad intent, but because the system couldn't prove control when asked.

Connected records

Seal Data Paradigm

A deviation record in Seal contains the batch ID, equipment ID, process values, and operator training status at the time of the event—because those records already exist in the same database. The connection isn't assembled after the fact. It's structural.

When an auditor asks to see a deviation, they see it linked to the specific batch step, equipment calibration status at that moment, and the operator's verified training. Complete chain of evidence, retrieved in seconds.

Document control and training

An SOP is a controlled object, not a file. Operators access only the current effective version. Superseded versions are archived and inaccessible for execution.

When SOP-042 updates from version 2 to version 3, everyone trained on version 2 gets retraining assigned automatically. Until they complete training on version 3, they cannot execute tasks requiring that SOP. Training is a gate, not just a record—the system blocks execution before errors can occur.

21 CFR Part 11 compliance: immutable audit trails, meaning-based e-signatures (Author, Review, Approve), complete version history.

Deviation and CAPA management

Manufacturing Workflow

Deviations capture in context. The record includes batch ID, equipment ID, and process values at the time of the event—not because someone typed them in, but because that data already exists in the same system.

"Inadequate CAPA" appears on warning letters because organizations close CAPAs on paperwork, not proof. Seal requires effectiveness criteria upfront: "Zero recurrence in the next 100 batches." The CAPA cannot close until verification is complete and evidence is attached. If verification fails, the CAPA reopens automatically.

Integrated quality events

Lab Workflow

Quality threads connect across systems. An OOS result triggers investigation workflow immediately. Deviations link to batches. Batches link to materials. Materials link to suppliers. When an auditor follows a thread, it never breaks.

Annual Product Quality Reviews compile from live data. The data exists because it was captured during execution. There is no preparation phase—audit readiness is the default state.

Capabilities

01Document Control
Version-controlled SOPs, policies, and work instructions. Approval workflows with electronic signatures. Superseded versions archived automatically.
02Deviation Management
Capture deviations with full context—batch, equipment, operator, parameters. Investigation workflows with root cause analysis. CAPA linkage automatic.
03CAPA Management
Corrective and preventive actions with effectiveness verification. CAPAs cannot close until verification is complete and evidence is attached.
04Change Control
Managed changes to processes, documents, and systems. Impact assessment, approval routing, implementation tracking.
05Training Management
SOP updates trigger automatic retraining. Employees can't execute tasks until training is current. Training is a gate, not just a record.
06Audit Management
Internal audits, supplier audits, regulatory inspections. Finding tracking with CAPA linkage. Audit schedules and preparation checklists.
07Supplier Quality
Supplier qualification, monitoring, and audit scheduling. SCARs link to audit findings. Approved supplier lists with material scope.
08Complaint Management
Customer and patient complaints with investigation workflows. Trend analysis for recurring issues. Adverse event escalation and reporting.
09Nonconformance Management
NCMRs and NCPRs with disposition workflows. Material Review Board decisions tracked. Use-as-is justification documented.
10Design Controls
Requirements traceability from inputs through outputs, verification, and validation. Design reviews with linked evidence. DHF always current.
11Risk Management
ISO 14971 compliant risk analysis. FMEAs, hazard analysis, benefit-risk determination. Risk controls linked to verification evidence.
12DHF/DMR/DHR management
Design History File, Device Master Record, and Device History Record management. Automatic compilation from linked records. Always inspection-ready.
13MDR/IVDR compliance
EU Medical Device Regulation and In Vitro Diagnostic Regulation support. UDI management, EUDAMED integration, Post-Market Surveillance, and PSUR generation.
14Batch record review
Electronic batch record review with exception-based workflows. AI highlights anomalies. Review by exception—only see what matters. Release decisions with full traceability.
15Annual Product Review (APR/PQR)
Automated Annual Product Review and Product Quality Review generation. Pull data from batches, deviations, CAPAs, stability, and complaints. No more manual compilation.
16Stability Programs
ICH-compliant stability studies with automated scheduling. Timepoint tracking, OOS trending, shelf-life determination from live data.
17Environmental Monitoring
Viable and non-viable particle monitoring. Alert and action limit management. Trend analysis for cleanroom classification. Excursion investigation workflows.
18Laboratory Integration
OOS results trigger investigations with full context. Sample, test, analyst, instrument—all linked. No copy-paste between systems.
19Post-market surveillance
Systematic monitoring of product performance after release. Trend analysis of complaints, returns, and field failures. Signal detection for emerging issues.
20Field actions and recalls
Manage product recalls, corrections, and removals. Track affected lots and customer notifications. FDA recall reporting and effectiveness checks.
21Adverse event reporting
Capture and assess adverse events. MedWatch and MDR report generation. CIOMS forms for international reporting. Aggregate safety reporting.
22Process Validation
Stage 1 process design, Stage 2 PPQ, Stage 3 continued verification. Validation protocols with acceptance criteria. Ongoing monitoring dashboards.
23Equipment Qualification
IQ/OQ/PQ protocols with test execution. Calibration scheduling and tracking. Qualification status gates production use.
24Computer System Validation
GAMP 5 compliant CSV lifecycle. Risk-based validation approach. Validation documentation packages. Periodic review and change control.
25Clinical quality management
GCP compliance for clinical trials. Protocol deviation tracking. Site quality oversight. Inspection readiness for clinical operations.
26Regulatory Submissions
Track submissions across markets. Amendment history, approval status, commitment tracking. When FDA asks about a commitment, show completion evidence.
27Incoming inspection
Sampling plans and inspection workflows. Accept/reject decisions with full traceability. Integration with supplier quality and inventory.
28Out-of-specification (OOS)
Structured OOS investigation per FDA guidance. Laboratory vs manufacturing root cause. Batch impact assessment. Automatic CAPA linkage.
29Material Review Board
MRB workflow for nonconforming materials. Cross-functional disposition decisions. Use-as-is justification documentation. Concession tracking.
30Metrics and dashboards
Real-time quality KPIs. Deviation rates, CAPA aging, training compliance. Trend analysis and statistical process control. Executive reporting.
31Quality agreements
Manage quality agreements with suppliers and contract partners. Responsibility matrices. Periodic review and renewal tracking.
32Batch disposition
Final batch release workflow. QA review and approval. Hold/release status management. Certificate of Analysis generation.
3321 CFR Part 11 compliance
Full electronic records and signatures compliance. Immutable audit trails, meaning-based signatures, re-authentication requirements. Validation documentation included.
34EU Annex 11 compliance
Computerized systems compliance for EU GMP. Validated state maintenance, periodic review, change control, and data integrity controls.
35ISO 13485 compliance
Medical device quality management system standard. Process approach, risk-based thinking, and regulatory requirements integration.
36ICH Q10 pharmaceutical quality system
Lifecycle approach to pharmaceutical quality. Knowledge management, quality risk management, and continual improvement frameworks.
37GxP compliance suite
Comprehensive GMP, GLP, GCP, GDP, and GPvP support. Regulation-specific workflows and documentation. Multi-jurisdiction compliance.
38LIMS integration
OOS results trigger investigations automatically with full context—sample, test, analyst, instrument. No copy-paste between systems.
39MES integration
Batch deviations flow directly into QMS with equipment, operator, and process context attached. Disposition decisions update batch status.
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Document Control
Document Control

Entities

Entity
Description
Kind
Quality Event
Base type for all quality events.
type
Deviation
Unplanned departure from approved procedure.
template
DEV-2024-001
Temperature excursion in cold room.
instance
CAPA
Corrective and Preventive Action.
template
CAPA-2024-001
Install temperature alarm system.
instance
OOS Investigation
Out-of-Specification result investigation.
template
OOS-2024-001
Assay result below specification.
instance
OOT Investigation
Out-of-Trend result investigation.
template
Audit Finding
Observation from internal or external audit.
template
SCAR
Supplier Corrective Action Request.
template
SCAR-2024-001
Raw material COA discrepancy.
instance
Field Action
Recall, correction, or removal.
template
MDR Report
Medical Device Report to FDA.
template
Change Request
Managed change to controlled entities.
type
Change Control
Standard change control process.
template
CC-2024-001
Update cleaning validation protocol.
instance
Emergency Change
Expedited change for urgent situations.
template
Document Change
Revision to controlled document.
template
Design Change
Change to device design requiring re-verification.
template
Controlled Document
Version-controlled document with approval workflow.
type

FAQ

Yes. Seal creates a complete, immutable audit trail for every action. Electronic signatures are fully supported and configurable per document type. We provide validation documentation and have been through multiple FDA inspections with customers.