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Prepare a periodic system-access review.

Compare application roles with employment status, approved access and current responsibilities to prepare reviewer decisions.

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Illustration of a seal beside an open evidence folio containing SOP, training and execution records.

You: Review U-44's access. HR says they moved from QA to planning.

neil

The account still has batch-review permission, and no updated access rationale is supplied. I would prepare an exception for the access owner to review against the person's current duties, not revoke access or infer misuse automatically.

Role changed; reviewer access remains
Role changed; reviewer access remains. QA, Planning, Previous role, Current role. Example records.QA→PlanningPrevious roleCurrent role

You: What evidence does the owner need?

neil

Current role and effective transfer date, the actual permission scope, approved access requests and any continuing responsibility that could justify retention. I would also check account identity and status. The absence of a rationale in this package is a follow-up need, not proof that no authorisation exists.

You: Write this up for review, with the sources and the follow-up work we need.

neil

Here is the draft. I have kept the supported finding separate from the open questions, and prepared the evidence requests for the responsible roles.

U-44 periodic access review exceptionReview draft · source evidence and assessment

U-44 periodic access review exception

U-44's planning role no longer matches the earlier QA-review context, and no updated rationale was located. That mismatch warrants an owner decision; it does not prove the permission is unauthorised in every current context. Assemble the role change, permission scope and available justification together. Any removal or retention should follow an explicit authorised decision rather than the report changing access itself.

Source evidence and search scope

ACC-308 (Current account); HR-308 (Personnel record); REQ-308 (Access approval)

ACC-308 / Current account

Recorded evidence
Account U-44 retains batch-review permission

HR-308 / Personnel record

Recorded evidence
Role changed from QA reviewer to planning

REQ-308 / Access approval

Recorded evidence
No updated reviewer-access rationale located
Inputs needed for your own records
  • Current account and role export for the system in scope
  • Approved access requests and role definitions
  • Authorised personnel-status and responsibility records

The system owner decides retention or removal of access and executes authorised changes. The draft does not disable users or certify access on anyone's behalf.

Fictional source snapshots. No live query, assignment or approval.

Follow-up work and evidence requests2 proposed tasks · not assigned

Evidence to request

Confirm continuing business need
Line manager and access owner
Reconcile current duties with batch-review permission and supply the current approved rationale or proposed access change.
Verify the actual account scope
System owner
Check effective permissions, identity and status, then execute only the reviewed change through the authorised access workflow.
Example conversation · prepared replies

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What to bring for this job
  • Current account and role export for the system in scope
  • Approved access requests and role definitions
  • Authorised personnel-status and responsibility records

Source access, permissions and permitted actions are agreed for your environment.

Source excerpt

ACC-308

Current account

Recorded evidence
Account U-44 retains batch-review permission

Selected fictional record, not a live source-system view.

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