Acclinate cuts quality cycle times by 50%.
About Acclinate
- Location: United States
- Industry: Digital Health -> Clinical Trials
- Employees: 11-50
Acclinate is a digital health company that enhances diversity in clinical trials by combining cutting-edge technology with community engagement, aiming to improve health equity for underrepresented populations.
Use cases implemented
QMS
Key metrics
- Quality Cycle Times:-50%
- Time taken to prepare for Audits:-40%
- Confidence in correct training:100%
Testimonials
Del Smith
CEO
Acclinate
We had a limited quality management system before implementing Seal, but now we can confidently say that we have a superior eQMS that aligns with our current and future growth needs.
Kiera Springfield
Quality Assurance Specialist
Acclinate
This platform has been a game-changer for our internal processes.
Sara Wheat
Director of Quality Assurance & Compliance
Acclinate
We've had a great experience integrating our quality assurance processes into Seal for seamless documentation, training, and ensuring compliance.
Kiera Springfield
Quality Assurance Specialist
Acclinate
Seal is proving to be a great partner in streamlining our operations, allowing us to focus even more on our core mission. We're really looking forward to where this partnership takes us as we continue to advance health equity!
Challenge
Acclinate faced several operational challenges that impacted their efficiency and compliance posture:
- Cumbersome control with Google Drive - Managing SOPs and quality documents in Google Drive was time-consuming and manual. Enforcing version control and restricting access required constant oversight, creating administrative drag on the team.
- Elevated compliance risk - With no centralized system in place, it was easy for team members to unknowingly use outdated documents or skip required training—putting the organization at risk of noncompliance.
- Slow review and training cycles - Document reviews and training acknowledgments were handled via email and tracked manually, making it difficult to ensure timely completion and creating significant operational overhead.
Solution
Acclinate chose to partner with Seal for a tailored system that streamlined Document Management to their needs:
- Version control - Automated version tracking ensures teams always work with the latest approved documents
- Access controls - Role-based permissions guarantee staff only access documents relevant to their role
- Audit trails - Complete visibility into document access, changes, and approvals for compliance requirements
- Automated review and approval workflows - Streamlined processes eliminate manual coordination and tracking
- Training linkage - Direct connection between document versions and training requirements
Outcomes
The implementation of Seal delivered measurable improvements across Acclinate's operations:
- 50% Reduction in Quality Cycle Times - Quality review cycles are now completed in half the time. With built-in version tracking and centralized workflows, the process is significantly more streamlined.
- 40% Reduction in Audit Prep Time - Centralized document access and clear status tracking have eliminated the need for manual collation and last-minute checks.
- Full Confidence in Training Compliance - Seal ensures that staff are trained on the latest approved versions of documents, eliminating any ambiguity. Training records are traceable and linked to document versions, reducing the risk of non-conformance to zero.
- Stronger Access Control and Compliance - With role-based permissions and automated version control, staff only access the documents relevant to their role—guaranteeing compliance and reducing the risk of outdated or incorrect usage.