What is a Document Management System?
A Document Management System (DMS) is a platform for creating, organising, and maintaining digital documents. For industries like life sciences, where regulatory compliance is critical, a robust DMS helps manage controlled documents like SOPs, protocols, risk assessments, and more.
Modern DMS solutions ensure:
- Version control: Avoid duplication and keep track of edits.
- Access management: Limit document control to authorised users.
- Audit trails: Maintain records to demonstrate compliance during audits.
🌟 Curious about how Seal can streamline your document control process? Request a demo today to see it in action.
Key Features of Top Document Management Systems
When evaluating DMS options, life sciences companies should prioritise:
- Regulatory Compliance: Ensure adherence to standards like FDA 21 CFR Part 11 or ISO 9001.
- Scalability: Adapt to growing organisational needs.
- Integration: Work seamlessly with existing systems like QMS, LIMS, or ERP.
- Ease of Use: Reduce training time with intuitive interfaces.
- Customisability: Tailor workflows to unique business requirements.
Document Management System Comparison
1. 🌟Seal🌟
Seal simplifies document management by integrating document control into an end-to-end platform designed for life sciences. From R&D to quality assurance and production, Seal empowers organisations to ensure compliance and efficiency across the board.
Key Features:
- Fully compliant with regulatory standards, including ISO and FDA.
- Connects seamlessly with QMS, ELN, LIMS, MES, and ERP modules for a unified system.
- No-code tools enable users to create and modify workflows without programming expertise.
- Real-time collaboration and advanced audit trails for full visibility.
Want to see how Seal's integrations work for your processes? Schedule a personalised walkthrough now.
Pros:
- Highly customisable workflows.
- Easy-to-use interface across devices.
- Comprehensive support and training.
Cons:
- Initial setup requires planning to optimise for specific goals.
2. OpenText Documentum
A well-established platform designed for enterprise-level compliance.
Key Features:
- Advanced security and permission controls.
- Suitable for highly regulated industries.
- Scalable for growing organisations.
3. Box for Life Sciences
A cloud-based solution designed for collaborative document management in life sciences.
Key Features:
- Integrated e-signature capabilities.
- Extensive collaboration tools.
- HIPAA-compliant for healthcare use cases.
4. MasterControl
An industry favourite for its robust compliance tools and templates.
Key Features:
- FDA-compliant audit trails.
- Integrates well with QMS and ERP systems.
- Scalable for growing enterprises.
5. Qualio
A cloud-based eQMS with strong document management capabilities for small and midsize life sciences companies.
Key Features:
- Focused on compliance and traceability.
- Streamlined workflows for document approval and training.
- Designed for fast-growing life sciences teams.
Why Choose the Right DMS?
Choosing the wrong DMS can result in inefficiencies, non-compliance, or delayed audits, especially for life sciences companies preparing for ISO accreditation. The right DMS integrates seamlessly, scales with your organisation, and ensures a smooth path to compliance.
Don’t let outdated document systems slow you down. Request Seal’s pricing to see why they stand out as a top DMS for 2025.Â
Conclusion
A great document management system isn’t just about storing files—it’s about controlling processes, enabling collaboration, and ensuring compliance. Whether working towards ISO accreditation or improving workflows, Seal can help.Â
Contact us to explore how Seal can transform your document management.